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Executive Secretary
About the job
Join us at ATC (Advanced Technology Company), proud market leaders and pioneers of our field. We are committed to providing state-of-the-art technology for healthcare and environmental solutions in the Gulf market and we are looking for talent like YOU.
Executive Secretary (Female Applicants Only)
Duties & Responsibilities
Act as a primary point of contact for executives, maintaining their schedules, organizing meetings, and managing correspondence.
Coordinate and schedule appointments, conferences, and travel arrangements for executives, ensuring all arrangements are efficient and cost-effective.
Prepare and distribute relevant documents, reports, and presentations for meetings and presentations.
Maintain and update executive files and records, both electronic and physical, ensuring confidentiality and accuracy.
Coordinate and facilitate internal and external communications on behalf of executives, including phone calls, emails, and written correspondence.
Manage and prioritize incoming requests, inquiries, and tasks, delegating to appropriate team members when necessary.
Draft, proofread, and edit documents, including memos, letters, and other forms of communication.
Take minutes and provide administrative support during meetings, ensuring follow-up actions are tracked and completed.
Requirements
Proven experience as an executive Assistant or similar role.
A bachelor's degree
Excellent verbal and written communication skills in Arabic & English.
Exceptional organizational skills with the ability to multitask and prioritize effectively.
Proficient in using office software, such as Microsoft Office Suite and calendar management tools.
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